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Responsibilities as an employer

At a glance - Tax treatment of various car-related items

Nature Taxable/ Not taxable
1 Car provided by employer

Taxable

Find out how to compute the taxable value of the benefit.

2 Commercial vehicle provided by employer (e.g. motorcycle, van, truck, minibus, lorry) used for work and private purposes The private benefit (including reimbursement of car park charges and petrol) derived when drivers drive the vehicles home after work, and from home to the designated workplace is not taxable.

Prior to Year of Assessment (YA) 2008, the benefit was taxable.
3 Car park charges reimbursed or provided when:
a) an employee parks his car in the office car park or a car park nearby - season parking or daily car park charges Taxable
b) an employee drives to meet a client (i.e. for work purposes) and parks his car at a car park - reimbursement Not taxable
c) an employee drives the company's van home - season parking charges Not taxable
d) an employee parks his car at the airport when he goes on business trips Taxable
4 Driver provided Annual cost of driver x (private mileage / total mileage)
5 ERP charges  
a) Allowance
Taxable
b) Reimbursement
Not taxable if the charges are incurred for work purposes
6 Mileage for business usage - reimbursements Not taxable

The rate of reimbursement for mileage depends on the company's policy. While there is no prescribed mileage rate, the reimbursement made by the company should be reasonable.
7 Taxes, repairs and maintenance expenses of employee's own vehicle Taxable

Taxable value of car benefit

The car provided to the employee is a:

New car

The value of the car benefit of a new car is as below.

Value of car benefit = either (a) or (b)
a) Employee pays for the petrol 3/7 x [(car cost - residual value)/10] + ($0.45 per km x private mileage)
b) Employer pays for the petrol 3/7 x [(car cost - residual value)/10] + ($0.55 per km x private mileage)


Where:

  • 3/7 refers to the use of car outside office hours for private matters which is estimated at three out of seven days in a week.
  • Car cost refers to the acquisition cost of the car (inclusive of COE) paid or payable at the date of purchase. If the car is a company-registered car (i.e. Q-plate before 1 Apr 1998), the cost of the car is pegged to that of an identical private car.
  • Residual value depends on when the car is registered.
    • Car registered on or after 1 Nov 1990, residual value is 80% of the open-market value of the car. The open-market value at the time of purchase can be found on the vehicle registration card.
    • Car registered before 1 Nov 1990, residual value is the amount of rebate allowable under the Road Traffic Act as shown in the table below.
    Engine capacity of the vehicle Amount of rebate allowable - $
    For cars > 10 years Nil
    For cars not more than 10 years
    1,000 cc and below 9,200
    1,001 cc to 1,600 cc 11,200
    1,601 cc to 2,000 cc 29,000
    2001 cc to 3,000 cc 43,700
    Above 3,000 cc 49,300
  • Private mileage refers to the mileage made for personal (i.e. not business) purposes. Employee is to keep record of the mileage and inform the employer.

Second-hand car

The value of the car benefit of a second-hand car is as below.

Q-plated car
Less than 10 years old at the time of purchase 3/7 x (A/B) + ($0.45 per km x private mileage), if employee pays for the cost of petrol
More than 10 years old at the time of purchase 3/7 x (A/F) + ($0.45 per km x private mileage), if employee pays for the cost of petrol
Private car
Less than 10 years old at the time of purchase 3/7 x [(A - residue value)/B] + ($0.45 per km x private mileage), if employee pays for the cost of petrol
More than 10 years old at the time of purchase 3/7 x (A/F) + ($0.45 per km x private mileage), if employee pays for the cost of petrol

Where:

  • If employer pays for the cost of petrol, use the rate of $0.55 per km instead of $0.45 per km.
  • A = actual cost (inclusive of COE) of the car paid or payable by the employer at the date of purchase
  • B = the remaining period from the date of purchase of the car to the date of expiry of the first COE (i.e. at the end of the 10th year)
  • F = the remaining period from the date of purchase of the car to the date of expiry of the renewed COE

Car with renewed COE

The value of the car benefit of an existing car with renewed COE is as below.

Q-plated car 3/7 x (C+D)/E + ($0.45 per km x private mileage), if employee pays for the cost of petrol
Private car 3/7 x (G+D)/E + ($0.45 per km x private mileage), if employee pays for the cost of petrol

Where:

  • If employer pays for the cost of petrol, use the rate of $0.55 per km instead of $0.45 per km.
  • C = the residual value, if any, which has previously been allowed as set-off against the cost of the Q-plated car for purposes of computing the car benefit for the period prior to the expiry of the first COE
  • D = the amount payable on renewal of COE for the continued use of the car after the end of the 10th year. If the car is a Q-plated car, the amount payable on renewal of COE for the car should be pegged to that of an identical private car for purposes of computing the car benefit after the 10th year
  • E = the remaining period from the date of renewal of COE to the date of expiry of the renewed COE (currently either five or 10 years)
  • G = the amount of residual value which would have been allowable as set-off against the cost of the private car for purposes of computing the car benefit for the period prior to the expiry of the first COE

Leased car

The value of the car benefit where the employer bears the full cost of rental of the leased car and all other running and maintenance expenses are borne by the car hiring company is as below.

Employer pays for the petrol (3/7 x rental cost incurred by the employer) + ($0.10 km x private mileage)
Employee pays for the petrol 3/7 x rental cost incurred by the employer
 
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Last Updated on 1 November 2012


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